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Guidelines

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Sponsorship Guidelines

We're proud to support local community groups, projects and events within our service area through our community support program.


1. Types of sponsorship

We offer four main categories of sponsorship through our community support program:

Financial support

Funding available: up to $5,000 for a project, event or activity.

Note: any contribution from Gippsland Water must be matched by the applicant. Volunteer hours as a contribution should be valued at $33 per hour

In-kind support including:

  • Merchandise such as water bottles, stress balls and reusable bags.*
  • Provision of technical expertise from within the organisation to assist with a specific short term project or event.
  • Provision of water and compost at reduced or no cost.*

Portable Water Fountains - use of our portable water foundations for your event.*

Partnerships with agencies on projects with common objectives.

*Note: limits or conditions may apply.

2. Sponsorship Criteria

For a sponsorship application to be considered, it must occur within and provide community benefit within our service area and meet one or more of the following criteria:

  • Does the organisation, project or event meet at least one of the five focus areas: Water, water conservation, water and wastewater education, the environment, public health, or community wellbeing?
  • Does the organisation, project or event provide avenues to promote our objectives of supporting and benefiting the wellbeing of our community?
  • Does the organisation, project or event align with our values and our vision for a healthy and sustainable Gippsland?
  • Is the organisation, project or event open or available to the wider community?

Gippsland Water will not support sponsorships that align with:

  • Delivery or replacement of core government services.
  • Donations for fundraising teams or individuals for charity.
  • Retrospective funding or budget deficits.
  • Political campaigns or groups seeking support for personal interests.
  • Events that discriminate adversely against any persons, organisations or groups.
  • Activities that have a co-sponsor supplying bottled water to either the project or the wider community or co-sponsors whose values don't align with our values.
  • Projects which conflict with Government Policy or objectives.
  • Organisations supportive of or with visible links to tobacco, gaming, alcohol or drug-related issues.
  • Proposals that do not align with the overall intent of the sponsorship objectives in our Communications and Engagement Strategy.
  • Requests that do not comply with the Information Privacy Act 2000.

For more information, please refer to our Frequently Asked Questions.

3. Eligibility

Sponsorship and financial support will only be provided to not-for-profit organisations within Gippsland Water's service area who have an Australian Business Number (ABN) or are an incorporated body.

Your project or activity must be located or held within our region: View our service area map.

4. Applications

To ensure your application is fairly assessed, all applications will be considered against the Sponsorship Criteria using the information provided in your application.

Financial support applications
Applications will be considered once a year and must be submitted online using the Financial Support Application Form.
Applications open 1 October 2018 and close 20 December 2018.
A total of $15,000 is available through the Community Support Program.
You may apply for an amount up to $5,000.
Funding must be spent in the 2018-19 financial period.
A single project, event, activity or program will only be considered for one round of funding at a time.
It is anticipated that funding rounds will continue annually.
In-kind support
Applications for merchandise/product/expertise will be considered as they are received throughout the year and must be submitted online using the In-Kind Support Application Form.
Portable Water Fountains
Applications will be considered as they are received throughout the year and must be submitted online using the Portable Water Fountains Application Form.
Partnerships with agencies on projects with common objectives. Sponsorship opportunities proposed to, or initiated by Gippsland Water on projects with common objectives will be negotiated under a separate agreement. Consideration for unsolicited proposals will include:

  • Relevancy to the business.
  • Competency of the proposer to deliver proposal.
  • If due to scale of the proposal, whether EOI/tenders should be considered (unless proposal involves commercial in confidence/intellectual property issues).
  • Proposal is consistent with the requirements of the Code of Conduct for Victorian Public Sector Employees.

5. Information for all applicants

Budget information

  • All dollar figures provided should be GST inclusive.
  • Where possible, quotes should be provided and preference is given to local suppliers, however it is acknowledged that this may not always be possible.
  • Volunteer hours as a contribution should be valued at $33 per hour
In-kind contributions
  • These are a non-cash contribution made by the applicant towards the completion or the conduct of the project. Commonly this will include the labour of members of the applicant group or the use of members’ equipment.
  • A business may also supply material or services at a discount.
  • The difference between the retail value of a product and the discounted price for the project can also be counted as an in-kind contribution.
Supporting attachments
Where required, supporting documentation helps us to assess your application and can be used to demonstrate that your project has broad community support or identified as a key priority by stakeholders. They might include:
  • Your latest audited annual financial report: Full financials helps us asses if your organisation has the ability to meet its financial commitments to the project.
  • Letters of support: Should be provided if they are relevant to the application i.e. a group that will directly benefit from the project or are providing funds and/or in-kind support.
  • Photos or newspapers cuttings if available.
  • Business or development plans, feasibility studies, masterplans, community plans, etc.
  • Constitution, articles of association or memorandum.

6. Sponsorship acknowledgement

Successful recipients will be required to acknowledge the sponsorship. This can take a number of forms including:

  • Media acknowledgment in print, television or radio exposure.
  • Placement of Gippsland Water logo on posters and marketing materials.
  • Signage on site reflecting Gippsland Water’s support.
  • Acknowledgment via sponsorship recipients social media channels.
  • Acknowledgment on day of event by MC (if applicable).
  • Post event acknowledgment in press and or public notices.
  • Invitation for Gippsland Water representatives to attend the event or oversee project, and take photos for promotional use.

Where financial support is provided, successful applicants will need to complete an Acquittal Form.

7. Conditions of financial support

  • All grant recipients must provide a tax invoice or signed “statement by supplier” to obtain sponsorship funds.
  • Applicants are accountable for the sponsorship funding by acknowledging and formally agreeing to the conditions of funding.
  • Successful applicants must complete an Acquittal Form within three months of the project being completed.
  • Unless prior arrangements have been made, any funds not expended by 30 June 2019 must be returned to us. Failure to supply an Acquittal Form will result in applicants being ineligible for sponsorship in subsequent years until a completed Acquittal Form is provided.
  • Gippsland Water’s sponsorship contribution is to be appropriately acknowledged (see 6. Sponsorship Acknowledgement).
  • Gippsland Water reserves the right to terminate or seek repayment of any funding if it believes that the applicant has spent it on items not associated with its original application and allocated purpose or has otherwise misappropriated the funds, not completing the Acquittal Form, or any other reason it deems sufficient cause.
  • Unsuccessful applicants will receive a letter thanking them for their application, advising them they were unsuccessful, and offering a brief explanation of the reasons for this decision. Successful applicants will also receive a letter inviting them to enter into a sponsorship agreement by completing a Funding Agreement Form.

About Us

Gippsland Water supplies fresh clean drinking water to more than 69,000 customers, and wastewater services to more than 62,000 customers across an area of more than 5,000 square kilometres. It maintains a $1 billion infrastructure network, which includes more than 2,000 kilometres of water mains, 15 water treatment plants, over 1,700 kilometres of sewer mains and 14 wastewater treatment plants.

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Choose Tap

Choose Tap aims to promote the benefits of drinking tap water as part of a healthy lifestyle and as an alternative to bottled water.

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Contact Us

Gippsland Water Head Office, 55 Hazelwood Road, Traralgon, VIC, 3844

Phone: 1800 050 500
Fax: (03) 5174 0103
Interpreter service: 131 450
TTY: 1800 555 677
Email: contactus@gippswater.com.au

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